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File #: 18-1701    Version: 1
Type: Strategic Support Status: Agenda Ready
File created: 12/4/2018 In control: City Council
On agenda: 12/18/2018 Final action:
Title: Actions Related to the Request for Proposal for Information Technology Infrastructure Refresh Project.
Attachments: 1. Memorandum, 2. Presentation, 3. Memorandum from Mayor Liccardo, 12/17/2018
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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...Title

Actions Related to the Request for Proposal for Information Technology Infrastructure Refresh Project.

...Recommendations

Accept the report on the Request for Proposal and adopt a resolution authorizing the City Manager to:

(a) Negotiate and execute an agreement with SHI International Corp. (Somerset, NJ) for all hardware, software, licensing, and associated professional services required to complete, support, and maintain the City’s Information Technology Infrastructure Refresh Project for an initial five-year term beginning on or about January 7, 2019 and ending December 31, 2023 for a maximum compensation not to exceed $2,146,830;

(b) Negotiate and execute amendments and change orders as may be required for any unanticipated changes for a contingency amount not to exceed $415,000 during the initial five-year term, subject to the appropriation of funds; and
(c) Exercise up to five one-year options to extend the term of the agreement through December 31, 2028 to maintain current and purchase new software subscriptions, technical support, maintenance, and related professional services, subject to the appropriation of funds.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)