San Jose Ca.Gov
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File #: 19-540    Version: 1
Type: Strategic Support Status: Agenda Ready
File created: 6/10/2019 In control: City Council
On agenda: 6/25/2019 Final action:
Title: Amendments to the Agreements with CSDC Systems, Inc. and Avolve Software Corporation for the Integrated Permitting System Project.
Attachments: 1. Memorandum, 2. Presentation, 3. Resolution

...Title

Amendments to the Agreements with CSDC Systems, Inc. and Avolve Software Corporation for the Integrated Permitting System Project.

...Recommendations

Accept staff’s report on the Integrated Permitting System project and adopt a resolution authorizing the City Manager to:

(a)                     Negotiate and execute the Second Amendment to the Agreement for Integrated Permitting System with CSDC Inc. (Austin, TX) to significantly reduce the scope of work, revise the schedule of performance and payments, add funds for scope-related supplemental services, and reduce maximum compensation by $3,775,463 for a total not-to-exceed compensation of $4,334,244 for the initial term ending on July 31, 2026, subject to the appropriation of funds;

(b)                     Negotiate and execute amendments, changes orders, and sales orders to the agreement with Avolve Software Corporation executed on September 20, 2016 to directly purchase additional licenses, support, maintenance, and related professional services for a not-to-exceed compensation of $629,158 for the initial term ending on July 31, 2026 and exercise options to extend the agreement for up to ten one-year option terms through July 31, 2036, subject to the appropriation of funds; and

(c)                     Increase contingency by $150,000 for a maximum contingency of $563,000 for both agreements to address unanticipated changes or services required to support project implementation during the initial term ending July 31, 2026, subject to the appropriation of funds.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance/Planning, Building and Code Enforcement/City Manager)