...Title
Amendments to the Microsoft Related Enterprise Licenses and Service Agreement.
...Recommendations
Adopt a resolution authorizing the City Manager or her designee to:
(a) Amend purchase order OP 65248 with Insight Public Sector, Inc. (Chandler, AZ), an authorized Microsoft reseller for Microsoft 365 and related enterprise licenses to increase the compensation for the agreement by $4,260,000 for a total not to exceed amount of $14,577,180 for the initial five-year term ending on May 31, 2026;
(b) Extend the term of the agreement with Microsoft Corporation (Redmond, WA) to purchase Microsoft 365 and related enterprise licenses for an additional five years (Extended Term) beginning on June 1, 2026 through May 31, 2031 for total not to exceed amount of $31,251,720, subject to the appropriation of funds;
(c) Execute purchase orders in favor of Insight Public Sector (Chandler, AZ), to purchase Microsoft 365 and related enterprise licenses during the Extended Term, subject to the appropriation of funds;
(d) Approve a contingency of $5,000,000 for unanticipated and related services during the Extended Term, subject to the appropriation of funds; and
(e) Negotiate and execute amendments, change orders, and enrollment documents as required to cover any unanticipated changes, including additional subscriptions at the Enterprise Agreement discounted rates as may be required, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance/Information Technology)