City of San José  
200 East Santa Clara Street  
San Jose, CA 95113  
City of San José  
Agenda  
Joint Meeting for the Rules and Open Government Committee and  
Committee of the Whole  
Committee Members  
David Cohen, Chair  
Rosemary Kamei, Vice Chair  
Pam Foley, Member  
Bien Doan, Member  
Domingo Candelas, Member  
Committee Staff  
Lee Wilcox, Assistant City Manager  
Joy Rodriguez, Assistant City Clerk  
Kevin Fisher, Assistant City Attorney  
Rachelle Blattman, City Manager's Office  
Wednesday, December 10, 2025  
2:00 PM  
Council Chambers  
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How to observe the Meeting (no public comment):  
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How to submit written Public Comment for items on the agenda:  
1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.  
How to provide spoken Public Comment during the Committee Meeting:  
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.  
A. City Council (City Clerk)  
1. Review Final Agenda  
ROGC  
25-378  
Review December 16, 2025 Final Agenda.  
a. Add New Items to Final Agenda  
b. Assign "Time Certain" to Agenda Items (if needed)  
c. Review of Notice of Waiver Requirements for Agenda Items or  
Documents (if needed)  
Attachments
Agenda for December 16, 2025 (to be updated on 12/10/25)  
2. Review Draft Agenda  
ROGC  
25-380  
Review December 23, 2025 Draft Agenda. - Cancelled  
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they  
are considered to be routine and will be adopted by one motion. If a member of the Committee requests  
debate, separate vote or recusal on a particular item, that item may be removed from the Consent  
Calendar by the Chair and considered separately. The public may comment on the entire Consent  
Calendar and any items removed from the Consent Calendar by the Chair.  
B. Consent Calendar  
1.  
ROGC  
25-379  
The Public Record for November 20, 2025 - December 4, 2025. (City  
Clerk)  
Recommendation:  
Receive and file the Public Record for November 20, 2025 - December  
4, 2025.  
Attachments
The Public Record  
2.  
ROGC  
25-382  
Community and Economic Development Committee Work Plan.  
(Mayor and Foley)  
Recommendation:  
Approve the Community and Economic Development Committee Work  
Plan for the period of January through June 2026 and set its meeting  
schedule on February 23, April 27, and June 15 at 1:30 p.m. in the City  
Council Chambers.  
Attachments
Memorandum from Mayor and Foley  
3.  
ROGC  
25-383  
Public Safety, Finance and Strategic Support Committee Work Plan.  
(Mayor and Doan)  
Recommendation:  
Approve the Public Safety, Finance and Strategic Support Committee  
Work Plan for the period of January through June 2026 and set its  
meeting schedule on February 19, April 16, and June 18 at 1:30 p.m. in  
the City Council Chambers.  
Attachments Memorandum from Mayor and Doan  
4.  
ROGC  
25-381  
Transportation and Environment Committee Work Plan. (Mayor and  
Cohen)  
Recommendation:  
Approve the Transportation and Environment Committee Work Plan  
for the period of January through June 2026 and set its meeting  
schedule on February 9, April 13, and June 8 at 1:30 p.m. in the City  
Council Chambers.  
Attachments Memorandum from Mayor and Cohen  
5.  
ROGC  
25-386  
Monthly Report of Activities for November 2025. (City Auditor)  
Recommendation:  
Approve the Auditor’s Office Monthly Report of Activities for the  
month of November 2025.  
Attachments Memorandum  
6.  
ROGC  
25-385  
External Quality Control Review of the Office of the City Auditor for  
the Period July 1, 2023 to June 30, 2025. (City Auditor)  
Recommendation:  
Accept the independent auditor’s report, External Quality Control  
Review of the Office of the City Auditor, San Jose, CA for the Period  
July 1, 2023 to June 30, 2025, which representatives of the Association  
of Local Government Auditors (ALGA) prepared on November 6,  
2025.  
Attachments
Memorandum  
7.  
ROGC  
25-389  
Approval of Muwekma Ohlone Tribe Flag Raising Sponsored by  
Council District 5 as a City Council Sponsored Special Event to Expend  
City Funds and Accept Donations of Materials and Services for the  
Event. (Ortiz)  
Recommendation:  
1. Approve the Muwekma Ohlone Tribe Flag Raising Event scheduled  
on December 16, 2025 as a City Council sponsored Special Event and  
approve the expenditure of funds.  
2. Approve and accept donations from various individuals, businesses  
or community groups to support the event.  
3. Place the item on the December 16, 2025 City Council Agenda for  
action.  
Attachments
Memorandum from Ortiz  
8.  
ROGC  
25-384  
Retroactive Approval of the Holiday Tree Giveaway Event Sponsored  
by Council District 3 as a City Council Sponsored Special Event to  
Expend City Funds and Accept Donations of Materials and Services for  
the Event. (Tordillos)  
Recommendation:  
1. Retroactively approve the District 3 Holiday Tree Giveaway Event  
on December 7, 2025 as a City Council sponsored Special Event and  
approve the expenditure of funds.  
2. Approve and accept donations from various individuals, businesses  
or community groups to support the event.  
3. Place the item on the December 16, 2025 City Council Agenda for  
action.  
Attachments Memorandum from Tordillos  
9.  
ROGC  
25-387  
Retroactive Approval of the Firefighter Community Safety Outreach  
Event Sponsored by Council District 10 as a City Council Sponsored  
Special Event to Expend City Funds and Accept Donations of Materials  
and Services for the Event. (Casey)  
Recommendation:  
1. Retroactively approve the Firefighter Community Safety Outreach  
Event scheduled on November 17, 2025 as a City Council sponsored  
Special Event and approve the expenditure of funds.  
2. Approve and accept donations from various individuals, businesses  
or community groups to support the event.  
3. Place the item on the December 16, 2025 City Council Agenda for  
action.  
Attachments Memorandum from Casey  
10.  
ROGC  
25-388  
Retroactive Approval of Free Use of the Janet Gray Hayes Rotunda on  
Thursday, December 4, 2025, for the Grateful Dead Celebration  
Sponsored by Council District 9 as a City Council Sponsored Special  
Event to Expend City Funds and Accept Donations of Materials and  
Services for the Event. (Foley)  
Recommendation:  
1. Adopt a resolution authorizing “Free Use” for the private, invite-only  
Grateful Dead Celebration held at the Janet Gray Hayes Rotunda on  
December 4, 2025.  
2. Retroactively approve the Grateful Dead Celebration as a City  
Council Sponsored Special Event and approve the expenditure of funds.  
3. Approve and accept donations from various individuals, businesses  
or community groups to support the event.  
4. Place the item on the January 13, 2026 City Council Agenda for  
action.  
Attachments
Memorandum from Foley  
11.  
ROGC  
25-391  
Retroactive Approval of Various Events Sponsored by Council District  
5 as City Council Sponsored Special Events to Expend City Funds and  
Accept Donations of Materials and Services for the Events. (Ortiz)  
Recommendation:  
1. Retroactively approve the Plata Arroyo Neighborhood Association  
Police Appreciation BBQ scheduled on September 14, 2025 as a City  
Council sponsored Special Event and approve the expenditure of funds.  
2. Retroactively approve the Vela Apartment Block Party scheduled on  
October 17, 2025 as a City Council sponsored Special Event and  
approve the expenditure of funds.  
3. Retroactively approve the District 5 Christmas Tree Giveaway  
scheduled on December 6, 2025 as a City Council sponsored Special  
Event and approve the expenditure of funds.  
4. Approve and accept donations from various individuals, businesses  
or community groups to support the event.  
5. Place the item on the December 16, 2025 City Council Agenda for  
action.  
Attachments
Memorandum from Ortiz  
12.  
ROGC  
25-392  
Approval of Black History Month 2026 Flag Raising and Tower  
Lighting Sponsored by Council District 1 as a City Council Sponsored  
Special Event to Expend City Funds and Accept Donations of Materials  
and Services for the Event. (Kamei)  
Recommendation:  
1. Approve the Black History Month 2026 Flag Raising scheduled on  
February 13, 2026 as a City Council sponsored Special Event and  
approve the expenditure of funds.  
2. Approve the Black History Month 2026 Tower Lighting scheduled  
from February 13-20, 2026 as a City Council sponsored Special Event  
and approve the expenditure of funds.  
3. Approve and accept donations from various individuals, businesses  
or community groups to support the event.  
4. Place the item on the December 16, 2025 City Council Agenda for  
action.  
Attachments Memorandum from Kamei  
C. Rules Committee Reviews, Recommendations and Approvals  
D. Open Forum  
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and  
that is within the subject matter jurisdiction of the Committee.  
E. Adjournment  
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote  
open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and  
Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.  
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by  
providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed  
online.  
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license,  
permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the  
12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit  
https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.  
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public  
Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of  
the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made  
available to the legislative body.  
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Access the video, the agenda and related reports for this meeting by visiting the City's website.