Details Meeting Name: Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Agenda status: Final Meeting date/time: 8/9/2023 2:00 PM Minutes status: Draft   Meeting location: Hybrid Meeting - Council Chambers and Virtually - https://sanjoseca.zoom.us/j/85991848944 Published agenda: Agenda Published minutes: Minutes   Meeting video: Video eComment: Not available   Attachments: Meeting Items (31) 31 records Group Clear sorting Clear grouping Group by Type Group by Result Export Export to Excel Export to PDF Export to Word Show: All agenda items Legislation only All agenda items File # Ver. Agenda # Agenda Note Type Title Action Result Action Details Video           How to observe the Meeting (no public comment):     Not available Not available           1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia     Not available Not available           How to submit written Public Comment for items on the agenda:     Not available Not available           1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting.     Not available Not available           How to provide spoken Public Comment during the Committee Meeting:     Not available Not available           1) By phone 888 475 4499. Webinar ID: 85991848944. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) By online https://sanjoseca.zoom.us/j/85991848944. a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.     Not available Not available     A.     City Council (City Clerk)     Not available Not available     1.     Review Final Agenda     Not available Not available ROGC 23-265 1     Review Final Agenda Review August 15, 2023 Final Agenda a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)     Not available Not available     2.     Review Draft Agenda     Not available Not available ROGC 23-266 1     Review Draft Agenda Review August 22, 2023 Draft Agenda a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)     Not available Not available           Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.     Not available Not available     B.     Consent Calendar     Not available Not available ROGC 23-267 1 1.   Rules Committee Reviews, Recommendations and Approvals Consent The Public Record for July 27 - August 3, 2023. (City Clerk)     Not available Not available ROGC 23-270 1 2.   Rules Committee Reviews, Recommendations and Approvals Consent City Auditor's Fiscal Year 2023-24 Work Plan. (City Auditor)     Not available Not available ROGC 23-271 1 3.   Rules Committee Reviews, Recommendations and Approvals Consent Monthly Report of Activities for June and July 2023. (City Auditor)     Not available Not available ROGC 23-269 1 4.   Rules Committee Reviews, Recommendations and Approvals Consent Request for Travel for Councilmember David Cohen. (Cohen)     Not available Not available ROGC 23-273 1 5.   Rules Committee Reviews, Recommendations and Approvals Consent Retroactive Approval of Various District 8 Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)     Not available Not available ROGC 23-274 1 6.   Rules Committee Reviews, Recommendations and Approvals Consent Approval of Multiple Special Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Cohen)     Not available Not available ROGC 23-275 1 7.   Rules Committee Reviews, Recommendations and Approvals Consent Neighborhood Services and Education Committee Work Plan. (Mayor and Davis)     Not available Not available           END OF CONSENT     Not available Not available     C.     Rules Committee Reviews, Recommendations and Approvals     Not available Not available ROGC 23-268 1 1.   Rules Committee Reviews, Recommendations and Approvals Addressing Encampments and RV's Around Schools. (Mayor, Cohen, Ortiz, and Doan)     Not available Not available ROGC 23-272 1 2.   Rules Committee Reviews, Recommendations and Approvals Audit of the Office of Retirement Services. (Mayor, Davis, and Foley)     Not available Not available     D.     Open Forum     Not available Not available           Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.     Not available Not available     E.     Adjournment     Not available Not available           The Code of Conduct     Not available Not available           All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.     Not available Not available           To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.     Not available Not available           Access the video, the agenda and related reports for this meeting by visiting the City's website.     Not available Not available