...Title
Actions Related to the Request for Proposal for Landscape and Irrigation Services.
...Recommendations
Accept the report on the Request for Proposal and adopt a resolution authorizing the City Manager to:
(a) Execute a Purchase Order with Brightview Landscape Services (San José, CA) for the Department of Transportation for scheduled landscape management, maintenance, and irrigation services in Special Maintenance District 13 and Community Facilities District 16, including all labor, material, and equipment necessary to perform such services, for an initial twelve-month period beginning on or about December 19, 2018 and ending December 31, 2019 for a not-to-exceed amount of $133,962, subject to the appropriation of funds;
(b) Execute purchase orders with Bayscape Landscape Management, Inc. (Alviso, CA), Brightview Landscape Services (San José, CA), and Jensen Landscape Services (San José, CA) for as-needed landscape management and irrigation services, including all labor, material, and equipment necessary to perform such services, for the Departments of Environmental Services, Parks, Recreation, and Neighborhood Services, and Public Works for an initial twelve-month period beginning on or about December 19, 2018 and ending December 31, 2019 for a combined total not-to-exceed amount of $755,000, subject to the appropriation of funds;
(c) Negotiate and execute amendments and adjustments during the initial term for each purchase order as may be required in the event actual service requirements exceed estimates, for a combined total contingency amount not-to-exceed $250,000, subject to the appropriation of funds; and
(d) Exercise up to four additional one-year options for each purchase order to extend through December 31, 2023, subject to the appropriation of funds.
CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)